Being in the casino party and planning business for many years I’ve heard from clients about some extremely sad stories about what transpired during the casino’s fundraiser. I would like to pass on to you the actions you need to take to ensure an event that is successful at the casino and find the most reputable casino party provider for your event.
Step 1. The organizing committee. The most important aspect of your planning. you need to assign someone to each of the duties that need to be done in your event. This would include : the Law and obtaining the proper permits, locating the venue and catering services for the event, getting sponsors to help with the expenses, finding gifts to be donated to the event, identifying the appropriate casino, and who will be handling the cash. It’s not possible for one individual to be responsible for all these tasks. The most efficient method is to assign one person in charge of each task be left to perform the task casino, but having them report their progress regularly to the person who is responsible for the event. You will need plenty of time for each task. A ideal time to begin is 4-6 months before the event date.
Step 2. The law and getting your fundraising license and township permission. Make sure to remember that gambling is not legal, and playing casino games at your fundraising event is gambling. This is essential since a casino-themed fundraiser is not the same thing as organizing a car wash to raise money. Because gambling is illegal there are authorities from the state that are in charge of combating illegal gambling, which means the casino’s event falls under the exceptions to gambling laws. Let’s use New Jersey as an example. The state body ABC (Alcoholic Beverage Control)is responsible to find and eliminate illegal gambling. unfortunately their own handbook does not mention illegal gambling, or exceptions to the laws on gambling, it simply states gambling and there has been an instance where one of their agents tried to stop a casino fundraiser by claiming that it was gambling. The issue was resolved prior to the date of the event due to the second point I want you to remember. Even though your casino’s fundraiser involves gambling and it is not legal, you are in the category of an exception to gambling laws imposed by the state statute. The state of New Jersey the state legislature passed a law allowing casino gambling , and also created the Casino Control Commission to oversee the activities. In addition, they established a statute that permits casino-related events and set up the legalized Games of Chance Control Commission to oversee casino fundraisers. The main point I would like you to learn from this would be to ensure that your casino event is legal, you need to know the law and get the required permits and township authorization in advance of the occasion. If you’re an 501(c)3 non-profit organization and has a tradition of having car washes to raise money doesn’t mean it is legal to host the casino event because it seems like something that is a good idea. So at this point you should understand it is recommended to contact your state’s Office of the Attorney General to determine the law for your state regarding a casino fundraiser.
Step 3. The Best casino business. The requirements for licensing in your state might require the casino to have a license. There have been instances wherein New Jersey where a non profit organization called a casino party company , but neither of the participants knew about the law which led to the event being stopped and fines. Every state is unique and for New Jersey the casino company as well as all dealers have to have a license for a casino fundraising. The key thing here is to learn about the requirements on your own by calling the state officials, then you start calling the casino firms and ask the requirements to host a casino-related fundraiser. A good casino party company will ask you if you possess a valid license and will be able to email you the necessary forms to obtain the license. They should help you navigate all aspects to obtaining your license and obtaining township permission. If they do not assist you or explain the rules then they may not understand them , which could lead to the beginning of a disaster.
Step 4. Who is really doing your event? Be aware that there are casino-themed party companies who advertise locally and some who do it nationally. In my experience the local companies are the best for you since national companies might not be aware of the laws that apply to your state. Even worse is the national corporations won’t take on your event. What they do is contact local businesses, request an estimate from them and then add hundreds of dollars on the invoice in exchange for a phone call. The local company will host your event . They will provide you with a price that is less than the national company. When you visit each company , you’ll find photos of film stars and other people having fun in a casino on the home page of their website. Don’t bother with all the material that is designed to attract you because it’s not really important. When you receive price quotes from companies that host casino parties, you could get three or four quotes that are within the same general range and 1 or 2 that are much higher than the other quotes. Let’s look at an example. let’s say you got quotes for $1000 1100, $1100, $1.2200 and $2000. It’s not logical that 3 quotes were in the same price range, but one quote was higher, and that is because the quote that is very high comes from a national firm that will not do your event because they are likely to contact the local company that provided you with the lower estimate initially and then add the additional amount to the total.
Step 5. The tables at the casino. There is a general rule to adhere to, and that is that you need around 70 percent of your visitors to be allowed play. You can modify this rule, however I would not go less than 50 percent of your guests able play. The casino company should advise you on this. They should also remain in continuous contact with you throughout the weeks prior to the event, to adjust the tables if needed. Let’s say your event had 300 people, however during the final week, you find that only 200 people will attend. A reputable casino firm will advise you to reduce your tables to a minimum. A bad casino company will prefer you to stick to the original plan because they’ll make more. Simply put, the most effective casino party company would rather you have the right number of tables, and not too many or too little, and they should not increase their profits over the needs of your fundraiser. Now let’s discuss the tables in the casino that you will use for your party. This is my opinion as licensed dealer, however the top casinos have modern equipment that does not come with folding legs or employ skirting underneath the table to conceal the legs in metal. Consider why a genuine casino doesn’t use metal folding legs on their tables. A roulette or craps table is extremely heavy, with as many as 14 players leaning and shifting their weight across the table. This is why it don’t want to have legs that fold in metal at the table, as you do not want to risk the table could collapse. I’ll never bet on roulette or craps on a table that has metal folding legs. The thing to keep in mind is that should have the casino party company sign a contract stating that they will be the company that will be hosting your event and will not subcontract out to an other company. Also, you must ask the casino company to provide pictures of the tables they will use at the event. It’s okay if they provide tables on their website but I’d rather know what the reason a casino business does not display photos of tables on the website. Do not accept the company featuring a picture showing the top of the tables with people having fun , because that does not show the legs of the table which I consider to be the most crucial part.
Step 6. Costs From the Casino company and their suggestions. The casino party service should provide suggestions for the best casino tables as well as the amount of tables to have for your event. They will follow the rule of 70 percent of your guests being allowed to play. However, they should remain always in touch with you in the lead-up to the event and be prepared to reduce or add tables if needed. Keep in mind that the casino is there to assist you, but also to earn profits. A reputable casino will advise you if needed to reduce the number of tables originally recommended based upon the number of guests which will allow them to be an excellent resource for you and still earn an income. The less reputable casinos will insist that you stick on the original strategy because they’ll earn more. This is because if you have too few tables, guests will not be able participate, which means they aren’t able to donate money to the event, and if there are too many tables , they will not be used , and you are spending more money than you are supposed to and you may be at risk of losing money for charity due to it. One last thing I want you to keep in mind is that certain casinos party companies that conduct fundraising will ask for a percentage of the profits. Never hire a company that requires a portion of profits as it is your money. Consider the casino’s company like a caterer or DJ. They’re being paid for their service a flat fee and not a penny more.
Step 7. Who is going to handle the money. There is a rule of thumb in a casino fundraising event that you must not allow the casino company to take the money. Be aware that there could be thousands of dollars out there , and you should be clear of all possible allegations. A trustworthy casino company will guide you on how to create the “bank” and how only your staff members will have access to the funds. There are specific aspects of the night where the pit boss from the casino will help increase donations. This includes giving chip specials to your guests if they donate more money at each table however this should only be handled one table at a given time with one of your representatives standing behind them.